Time is something that you can never take back. What is done is done. Nothing in history can be changed. The most we can do about anything that has already been done is to take counter measures to prevent the damage from spreading. However, there is one more effective way to stop the damage and that is to prevent it.
This quote is most often used in terms of disease and illness; however, this can also be done for future mistakes. Time management is a form of prevention, specifically cramming, low quality work, even fatigue prevention. Some say that the one thing that a busy person needs to manage is time. Why is time management so important? Time is the most important commodity. Time never comes back. It never rewinds like videotape. Here are the most common reasons why time is so important. Everyone no matter how rich or poor spends time the same way, it does not speed up for the rich and slow down for the poor. Time management is equal to wise usage of time. This may be the difference between fame and failure. Yes, everybody has the same number of hours, but haven’t you noticed that people are complaining that they do not have enough of it? There is just so little time and so much to do that people go out of focus. Time management means giving importance to priorities and nearer deadlines and these give you enough for the crucial activities in life.
Everything takes time; everything needs time to materialize. With time management, each task is given enough time to be finished. By giving a sliver of time for each of your goals and accounting for it wisely, you will be able to achieve them, and make time for rest. Truth is, even little time produces work. If distributed wisely throughout the day or week, you would be surprised to how much you can accomplish.
Time management helps you finish more jobs with less effort by allotting a certain amount of time for each activity, you do not have to worry about the next thing that you will do. With time management, you become more organized and the things you do become more habitual than panic-driven. By making it a habit, you become more productive. As Aristotle said, we are what we repeatedly do. Excellence, then, is not an act, but a habit. There are so many opportunities to choose from as to what to do with your time. By having a plan, you will be able to make intelligent choices. By becoming more conscious of the available time and the choices, you have made so far, you focus more on your priorities rather than useless work. Time management is indeed a gem. Once it becomes a habit, it will be more beneficial than time-consuming.
We see many people around us who spend their time in a frenzy of activity but achieve very little because they are not concentrating on the right things. They are perpetually busy but it does not necessarily mean that they make optimum utilization of their time. Hence, there is a great need for effective Time Management in our lives today. We keep hearing the word “Busy” a lot. There are two kinds of busy, chaotic, disorganized busy and calm effective busy.
It goes without saying that being the latter helps to pack in more productivity in your work. We constantly hear the refrain that we do not know where the time goes. Whether you are an executive, a student or a homemaker, you need to achieve more in every minute of the day and to enjoy each task that you take up.
Improving our “effectiveness Quotient” calls for mastery of basic time management skills. We will be well on our way to the top if we know how to squeeze the most out of even a minute managing time.
Time can be divided into three aspects for applying techniques of managing it; biological time that pertains to body functions. Social time pertains to self, family and society and professional time pertaining time spent at work. It is essential to maintain equilibrium between these three aspects. Any imbalance may prove to be detrimental to one’s physical and mental health and can adversely affect the individual in the end. It is essential, therefore, to allocate one’s time in balanced manner to the extent possible to all these three aspects.
Biological time pertains to sleep, food, bathroom, physical exercise etc. As these activities have to be performed every day, there is a need to adopt the mean of moderation among them and each should consume optimum required time.
Second is the social time that pertains to family time, time to one self and social time. Strong family ties and a happy domestic life are the foundations of success in both personal and professional life. One must spend some time with one’s family every day and to co-ordinate activities of family members. Similarly, one should give time to oneself for introspection, reading and other hobbies. Since we live in a society, we have to attend various social events, like weddings, religious functions etc. Such social obligations may require some portion of your time. It is desirable to give time to your family, yourself and to social engagement but again optimum moderation is required in managing time for all such activities.
The most important of all the time management is the professional time. In this aspect, one has to manage time during the fixed working hours. Your aim should be to optimally utilize the available time for maximum productivity. It is, therefore, essential to plan one’s work on daily basis and time taken to carry out the work in an efficient manner. Also, identify the ‘time wasters’ and make efforts to eliminate or reduce them. This will help in a great deal to increase the efficiency of your work and you will be cynosure of all eyes for producing maximum output during the given time.
The first thing to bear in mind is to question whether you have a personal sense of time or a time log. This helps you to keep track of how you spend each hour. There is a way to do this. Divide each day for a period of two weeks into one-hour intervals and jot down what you do in them. You can sub divide the activities under such headings as biological time, social time and professional time.
At the end of the week, examine your time log of time spent on business meetings, writing, phone calls, making, reading, time spent with the family etc. This will tell the story of your daily life activities. What you may find is that very little time goes into top priority activities that are professional time and more into activities that can be called as waste of time, such as phone calls, coffee breaks, chatting with friends.